OutLinker 2010

OutLinker received a major overhaul this weekend with several new features added and its interface cleaned up.

  • Option to pick from 5 archive folders
  • Fields for up to 9 contexts and 20 tags (use for context, area, category, destination keyword, etc)
  • Ability to process OutLook 2007 RSS folders
  • Ability to create appointments with message as attachment
  • Greatly improved ability to correctly delete Gmail IMAP messages from multiple accounts
  • Macro scripts to delete, archive, mindread sets of selected messages
  • Streamlined user interface

Give it a try (download).


  1. Synchronize Outlook Task Lists with MindManager » ActivityOwner.Com said,

    February 16, 2010 @ 10:04 pm

    […] capture new actions in Outlook and feed them in. For 1-way transfers into MindManager from OutLook, OutLinker provides a more robust […]

  2. ActivityOwner said,

    February 18, 2010 @ 1:23 am

    The interface was updated and streamlined today based on some real world testing. Suggest you reinstall if you downloaded yesterday.

  3. Stefan Scheib said,

    February 22, 2010 @ 6:20 pm

    Dear Activity Owner,

    this is interesting… You always find a way to make useful things even more useful. Thank you very much for Outlinker and this Update. I installed it immediately and will use it right away. I like the idea with the different archive folders very much.
    One question: What is the reason that the “Re:”s and “FW:”s in the mails topic are deleted by Outlinker? Can this be turned on again? About a year ago this disappeared from the tasks. I can imagine the reason behind it but sometimes it is useful to see it.

    Many thanks and best regards


  4. ActivityOwner said,

    February 22, 2010 @ 7:59 pm

    Thanks Stefan — I’m enjoying this update myself. I don’t think there was any particular reason to trim off the Re: and Fw:. It just seemed like a logical thing to do on the way to creating an action item out of an email.

    I just uploaded a new version that allows the option of turning it off on the options page.

  5. Stefan Scheib said,

    February 23, 2010 @ 4:38 pm

    Hi ActivityOwner,

    where can I get the updated version? When I use the download link above I don’t see any changes in the options window.
    Another observation: In my case the path names of Outlook folders are a little bit longer. As a result I see the same three beginnings of a path name in the “Archive Outlook Message to” Section but can not see the name of the folder itself. Is there a chance to show just the folder name?

    Many thanks and best regards


  6. ActivityOwner said,

    February 23, 2010 @ 9:01 pm

    Sorry — missed a step in upgrade process. Give it a try now.

  7. ActivityOwner said,

    February 23, 2010 @ 10:35 pm

    I uploaded a newer version that improves the archive folder display to show them as “foldername in folderstore”.

    I also added a new button (“New Map”) which adds “nm” tag functionality to OutLinker. When you get a message that merits creating a new project map to associate with it, this button will do this for you. It doesn’t have the capability to add a destination keyword, but otherwise mimics “nm”.

  8. Stefan Scheib said,

    February 25, 2010 @ 4:22 pm

    Hi ActivityOwner,

    this is wonderful, works perfect. Thanks!
    If the next action window (or email subject) could be a a little bit wider again?
    Would be of some help for me.

    Thanks and best regards


  9. ActivityOwner said,

    February 25, 2010 @ 8:02 pm

    Thanks Stefan — I uploaded a new version that has a two line field that allows wrapping text if needed.

  10. Stefan Scheib said,

    February 26, 2010 @ 4:45 pm


    Thanks a lot


  11. Thomas Kleverdahl said,

    March 1, 2010 @ 8:12 am

    Thanks for this great tool.
    Quick question. Whenever I reply to a message (by pressing the corresponding OutLinker button) OutLinker will quit and I need to restart the processing. The best would be for OutLinker to stay open to continue processing.

    Is this due to a limitation in Outlook?

    Kind regards,

  12. ActivityOwner said,

    March 1, 2010 @ 7:11 pm

    Hello Thomas — yes, there is a limitation in how OutLinker is implemented that requires the form to exit and reload between most operations on messages. You can do a few things like scroll, click on links, or open attachments, but replying and forwarding requires it to exit.

    OutlLinker does its best to remember where you were and pick up where you left off so it usually isn’t a big problem.

    A free standing addin (if I knew how to write one) might be able to stay loaded, but would likely pester you with asking for permission to interact with outlook each time.

  13. LInda B said,

    March 2, 2010 @ 12:57 pm

    I was just getting the hang of Outlinker when I had a computer die last week. I’m now on a new one that has all the same software but uses Windows 7. I have always used a Processed Email folder to store emails that I have handled so I set up Outlinker to send messages there. It worked perfectly on the old computer. Now when I Outlink a message and send it to Queue, it just dissappears. When the outlinker box closes it says “make sure you have the path to GyroQ set correctly in your Outlinker settings folder of your outlook notes.”

    I found the Outlinker settings folder of Outlook notes but it looks like it’s just a talley of the number of items sent. What do I need to change?

  14. ActivityOwner said,

    March 2, 2010 @ 7:23 pm

    Hi Linda — Thanks for reporting the issue. The error message is old and pre-dates the move to having settings adjustable under the options button. The settings themselves have since migrated into the registry.

    Let me guess — not only did you move to Windows 7, but your new computer also has a fancy 64bit processor? In that case, GyroQ moves to C:\Program Files (x86)\Gyronix\GyroQ\. You need to enter that in the options screen.

    I should just make it smart enough to detect that situation automatically as it will be increasingly common.

    Let me know if that doesn’t fix it.

  15. LInda said,

    March 2, 2010 @ 8:53 pm

    I think I’ve got it running now. I reloaded everything and that seemed so solve the problem but I’ll check the file too so that it stays that way. Thanks for you help – I love the programs, especially when they’re working! lb

RSS feed for comments on this post · TrackBack URI

Leave a Comment

Creative Commons License
This work is licensed under a Creative Commons Attribution-ShareAlike 2.5 License.