Important MindReader Update for Outlinker Users

I’ve used OutLinker to process a couple thousand email messages, and generally it is working well, but I recently noticed a couple capture maps that it had sent tasks to would crash MindManager if I brought certain topics into view. I discovered today that the problem is that these tasks happen to have the string “link” in them.

As I mentioned in “MindReader: How to Best Read your Mind“, the original “link” and “note” keywords used to tell MindReader to use the clipboard contents as a note or link were prone to false positives (e.g. “notebook”) and have been replaced by islink, see link, isnote and see note.
use of control shift g.
As it turns out in this case, the “link” keyword was overriding the OutLinker keyword and causing the MindManager link to include both the Outlook link and the message body. When MindManager scanned the link to get the icon to display for the link, it would choke on the malformed link. I apologize if any of you have experienced this issue.

The latest version of MindReaderNLP.mmbas in the Macro Library avoids this problem and also scans your destination maps as it opens them to repair any existing links. If you are using Outlinker, please download this version immediately.

If you have a map that has developed this issue, you can also just run the following snippet of code on it to fix the problem:

Sub Main
For Each t In doc.Range(mmRangeAllTopics)
If t.HasHyperlink Then
If InStr(t.Hyperlink.Address,”|”)>0 Then
t.Hyperlink.Address = Left(t.Hyperlink.Address,InStr(t.Hyperlink.Address,”|”)-1)
End If
End If
End Sub


  1. Marco van Laerhoven said,

    January 28, 2008 @ 12:07 pm


    I’ve been playing around with Oulinker for a couple of days, and so far it has proven very useful! This is a great way of ensuring the actions hidden in emails are actually done (either by me or someone else).
    I ran into a small issue today, and first thought there was a memory error because Outlook became non-responsive. Turns out, there was an object type not being handled so the macro kept looping indefinitely:
    The object was a meetin invitation, which I hadn’t responded to yet ; obj.Class = 53.
    Let me know if you need additional info, I’d be happy to help out.

    Thanks for your great code, both Outlinker and MindReader are saving me a lot of time (and better yet, reducing the pressure trying to keep overview)!

    Marco van Laerhoven

  2. ActivityOwner said,

    January 28, 2008 @ 8:40 pm

    Thanks Marco — right you are — that was a bug. I uploaded a fix.

    I’ve been tweaking the code so that it keeps looping on selection items until you cancel, quit, or get through everything. I hadn’t anticipated situation when only thing left would be appointment request that it would loop over.

    I’m glad to hear you are making use of tools. I’m finding Outlinker to be very impactful. From a development point of view I’m finding the key is actually to make it good at NOT sending stuff to MindManager. The more you can delete/archive/reply-to on the fly the better. Make sure you take advantage of the new p/n/i keys.

  3. Ron said,

    February 9, 2008 @ 11:39 am

    MR just crashed on me – “Run-time error ‘6’: Overflow”. clicking debug points to “For i = 1 To Len(astr)” in “Function validxmlchars”. Trying to step into the code just repeats the error. The Subject line being parsed was “Reply to Micky.Mouse about POPS reports t1!c [compmap]” where “t1!c” is an alias for [today P1 Deadline Commitment]. Any thoughts and is there anything I can do to help debug the error?

  4. ActivityOwner said,

    February 9, 2008 @ 4:32 pm

    Hi Ron — There was a period of time when mindreader was inadvertently adding links that included the body of the message and causing crashes. Beforel that root cause was identified, I had thought the crashes might be due to non valid xml characters sneaking in with the body of email messages so added the routine you are seeing crash now. I think the problem is likely the message text being too long but haven’t checked.

    I just uploaded a new version that removes the xml routine that is causing the problem. You should be all set with that one.

  5. Travis Carnahan said,

    February 17, 2008 @ 3:29 pm

    Is there a way to use GyroQ to send a task or appointment straight to Outlook? I use mm7 and love it, but when I need a quick reminder It seems a little convoluted to use GyroQ for this with the current process process.

  6. ActivityOwner said,

    February 17, 2008 @ 4:58 pm

    Would you want the GyroQ task/appointment to go to outlook instantaneously or when you sent queue?

  7. Travis Carnahan said,

    February 18, 2008 @ 12:39 pm

    When I sent the queue would be fine.

  8. ActivityOwner said,

    February 18, 2008 @ 4:48 pm

    Paste the packed text for the new olt tag into gyroq dialog box:

    and then download this macro into “My Maps\AO” directory:

    You need to add reference for Microsoft Outlook 11 (or 12) library.

  9. Marco van Laerhoven said,

    February 25, 2008 @ 9:09 am

    “Lost” sent items

    After using Outlink on my home-PC (Outlook2007), I decided to also run it at work (Outlook 2003). My “procedure” is to go through my inbox using Outlinker – things that can be done right away I do jus then (using r/ra or i key). Items that take longer than a few minutes I move to my action items in MM.
    Then once or twice per day, I go through my Sent items using Outlinker too.
    I discovered that the items that I had processed (and responded to) using Outlinker were not appearing in my Sent Items … but in the MainArchive folder. As a result, it was very almost impossible to process these items using Outlinker

    I noticed this “problem” did not occur on my home-PC so I decided to compare Outlook settings and found the cause of this behaviour.

    If you’re experiencing this problem too, do the following in Outlook:

    Tools – Options – E-mail options – Advanced Email options – Disable “Store message with original message outside Inbox (2nd option)”

    I’m using an international version of Outlook, so the description can be a little different from what I’ve given above – but you should be able to find it there.

  10. Node Glue » Blog Archive » Zero #5 said,

    February 25, 2008 @ 7:34 pm

    […] putting Activity Owner’s new stuff on OutLinker and NAA to use.  Check it […]

  11. ActivityOwner said,

    February 25, 2008 @ 10:39 pm

    Thanks Marco — I hadn’t seen that issue. I use a similar approach in screening the sent items. I’ll add this to the wiki

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