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Archive for the 'OutLook' Category

Synchronize Outlook Task Lists with MindManager

Tuesday, February 16th, 2010

I'm working on improving my Next Action Analysis (NAA) score this week and am faced with a "Project Needing Next Action" penalty for my "Create Macro to Sync up Dashboard to OutLook Task List" project. This was a reader requested script I finished up a few days ago. It looks like [...]

Synchronizing MindManager and OutLook

Saturday, November 14th, 2009

A reader writes by email…
Dear AO,
I use your "Put it in Front of the Door” script daily and I find it very useful. I would like to add a feature to the script, which is synchronizing the dashboard with my tasks in Microsoft Outlook using the “Export task info to Outlook” feature of MM. [...]

ThreadZoom

Saturday, April 4th, 2009

When you are faced with 100 messages in Microsoft OutLook, it will often be due to the presence of several conversations spread across the Inbox with various entries containing different replies and different attachments. Your first step in processing may be to thin the the list down to only the most recent messages in [...]

OutLinker Contexts

Sunday, March 29th, 2009

I thought it was done, but one last someday/maybe feature creeped into OutLinker last evening. OutLinker now has buttons to allow you to set the context for the task associated with the message quickly.

Note that the contexts assigned with the buttons (or by just putting the @context in the next action) are now [...]

OutLinker Lite (OutLinker for "list" people)

Saturday, March 21st, 2009

OutLinker came into being as a means for creating MindManager hyperlinks to archived Microsoft Outlook messages. It faccilitates the Getting Things Done (GTD) process of empyting your inbox and can be optionally enhanced by GyroQ and MindReader.
The program was recently enhanced with the option to create Outlook tasks with message [...]

20 ways to detect a bulk mail message

Saturday, March 14th, 2009

Before the days of OutLinker, I optimized my inbox by diverting "bulk mail" to a separate OutLook folder for reading "in bulk" at a later time rather than having them provide mid-day distraction or swelling an otherwise full inbox. In this case I'm referring to legitimate bulk mail from vendors I'm largely interested in [...]

How long is a typical email message?

Saturday, March 14th, 2009

Awhile back an OutLinker user ran into trouble transferring a large Microsoft OutLook message into MindManager via GyroQ. We determined the shear size of the transfer was the problem. We don't know precisely how big is too big, but in order to minimize the risk of that happening, OutLinker now has an upper [...]

OutLinker Setup Gets Easier and New Attachment Feature

Saturday, March 7th, 2009

Outlinker has evolved quite a bit as I've gotten more familiar with the capabilities of VBA in Microsoft OutLook and gained the advantages that the installation program provides in making forms easier to deliver.
The latest release of OutLinker uses a form to set configuration options rather than the OutLook notes folder. The configuration [...]

OutLink to your OutLook Task List and other new options

Saturday, February 28th, 2009

Several new options have trickled into the OutLinker GUI interface as it has gotten some use. These are available in the latest Beta download from the OutLinker Installation page.
If you review the screen shot above most are self explanatory, but here is some background:
There are four ways you can "send" the [...]

Six Components of a GTD Review

Wednesday, April 30th, 2008

Things have gotten a bit quiet in "gyrospace" lately. Perhaps this is because folks have given up on their new year's resolutions or moved on to other tools. I'm hoping it is because we are all successfully focusing on Getting Things Done rather than tinkering with our systems and surfing blogs.
After [...]

OutLinker 2.01

Tuesday, April 1st, 2008

The 31Mar08 version of OutLinker I posted about yesterday had a last minute bug introduced. See comments on previous post for instructions to fixing your queue if needed. The latest version (1Apr08) is a roll-back that should work better. My apologies.

OutLinker 2.0

Monday, March 31st, 2008

It is actually more like version 122, but "2.0" sounds better. It has been about four months since my last post on OutLinker and I wanted to let folks know that several improvements and bug fixes have trickled onto the wiki since then.
The macro now defaults to routing transfers to MindManager through [...]

Four ways to add tasks to your maps from your phone

Friday, February 15th, 2008

In a message on the GTD-MindManager Yahoo group, Juan asked about ways of getting tasks into MindManager from his new PDA. I thought it might be useful to cross-post a reply here for posterity:
Here are four options for getting items into your maps from a mobile device.

Use bitbucket.org to mail yourself task [...]

Important MindReader Update for Outlinker Users

Tuesday, January 22nd, 2008

I've used OutLinker to process a couple thousand email messages, and generally it is working well, but I recently noticed a couple capture maps that it had sent tasks to would crash MindManager if I brought certain topics into view. I discovered today that the problem is that these tasks happen to have [...]

Outbox Zero

Friday, January 18th, 2008

If you are using OutLinker you may have achieved Inbox Zero for the first time in awhile. Don't stop there.
While your inbox contains a mixture of spam, bulk mail, info-only cc's, and perhaps 10% actionable information, your "Sent Items" will tend to have a much more concentrated set of …

commitments [...]

OutLinker Unlinked

Saturday, January 5th, 2008

OutLinker is a Microsoft Outlook Macro for rapidly processing as set of Microsoft Outlook Tasks, Appointments, and Messages and transferring the content/links for the items you choose into MindManager for organization and tracking.

The initial version required MindReader and GyroQ, which narrowed the potential user base quite to a small niche of power users. [...]

Be prepared for your meetings in 2008

Tuesday, January 1st, 2008

The latest version of OutLinker will let you select a set of upcoming Microsoft Outlook appointments and process them into MindManager so that ResultsManager can remind you to get prepared for them. The default next action is set to "Prepare for /meeting subject/" but can be modified. The deadline for the [...]

Outlinker Update

Saturday, December 29th, 2007

I made a few big improvements to the OutLinker macro today.

It now stores its configuration settings in a notes folder so it is easier to upgrade/configure without editing code. It will also prompt user for the archive store/folder if it doesn’t find them.
For fun it counts the number of messages you have processed [...]

Getting to Zero

Saturday, December 22nd, 2007

Outlinker is evolving quickly as it gets some use and the suggestions trickle in. I used it to successfully drain my Gmail inbox to zero for the first time using Microsoft Outlook this morning and made several edits along the way.
The macro now lets you select the messages you want to process [...]

OutLinker Update: Process your Microsoft Outlook inbox with one click

Friday, December 21st, 2007

Getting In to Empty: Getting "IN" to empty doesn't mean actually doing all the actions and projects you'v collected. It just means identifying each item and deciding what it is, what it means, and what you're going to do with it". (David Allen, Getting Things Done, Page 119).
David Allen stresses that [...]

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