Comments on: "So how are things going…?" : Setting the agenda for an effective 1 on 1 Meeting http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/ Getting Things Done with MindManager, ResultsManager, and GyroQ Thu, 24 Jun 2010 22:17:16 +0000 hourly 1 http://wordpress.org/?v=3.0 By: Putting Things in Context » ActivityOwner.Com http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-4808 Putting Things in Context » ActivityOwner.Com Sun, 08 Jul 2007 14:04:36 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-4808 [...] I have found having “Contact about/owe/owed” lists at hand to be useful in both formal 1:1 meetings and chance [...] [...] I have found having “Contact about/owe/owed” lists at hand to be useful in both formal 1:1 meetings and chance [...]

]]> By: Generating a 1:1 meeting dashboard template with GyroQ » ActivityOwner.Com http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-4802 Generating a 1:1 meeting dashboard template with GyroQ » ActivityOwner.Com Sun, 08 Jul 2007 11:02:36 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-4802 [...] post last month described an approach for setting the agenda for a weekly 1:1 meeting using ResultsManager. The meeting agenda template, available in the Dashboard Library, attempts to [...] [...] post last month described an approach for setting the agenda for a weekly 1:1 meeting using ResultsManager. The meeting agenda template, available in the Dashboard Library, attempts to [...]

]]> By: Dale http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-2319 Dale Thu, 29 Mar 2007 03:44:04 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-2319 Aha! That just may work. I created a map for one of my reports, added a link to it in mindreader.mmap and map central.mmap, queued up a task, and it showed up correctly in the direct report's map. This is great! Thanks. Aha! That just may work. I created a map for one of my reports, added a link to it in mindreader.mmap and map central.mmap, queued up a task, and it showed up correctly in the direct report's map. This is great! Thanks.

]]> By: ActivityOwner http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-2303 ActivityOwner Tue, 27 Mar 2007 23:39:21 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-2303 If you set up a map for each employee and use the MindReader "q" command you can quickly accumulate items for each employee that will feed into the 1:1 dashboard. e.g. if your employee's name is Dale waiting for Dale to complete report Talk to Dale about mindreader next week I owe Dale feedback on 1st draft by tomorrow! These will accumulate into the in-tray of map you have associated with the "Dale" keyword. You can drag longer lived items to the left side of the map as projects to monitor. Note that you can use the "Put it in front of the door" script approach to generate dashboards for individual employees and put them on a server to view with free viewer or activeX viewer. If you set up a map for each employee and use the MindReader "q" command you can quickly accumulate items for each employee that will feed into the 1:1 dashboard. e.g. if your employee's name is Dale

waiting for Dale to complete report
Talk to Dale about mindreader next week
I owe Dale feedback on 1st draft by tomorrow!

These will accumulate into the in-tray of map you have associated with the "Dale" keyword. You can drag longer lived items to the left side of the map as projects to monitor.

Note that you can use the "Put it in front of the door" script approach to generate dashboards for individual employees and put them on a server to view with free viewer or activeX viewer.

]]> By: Dale http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-2301 Dale Tue, 27 Mar 2007 21:53:01 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-2301 Thanks, my employees are not yet using MindManager or ResultsManager, so I'm going to do some thinking of how to keep their projects list in my Maps so I can use a 1:1 dashboard. Right now all of my work and projects are in MindManager and RM, but my 1:1 agenda items are still in outlook tasks. Tahnks! Thanks, my employees are not yet using MindManager or ResultsManager, so I'm going to do some thinking of how to keep their projects list in my Maps so I can use a 1:1 dashboard. Right now all of my work and projects are in MindManager and RM, but my 1:1 agenda items are still in outlook tasks.

Tahnks!

]]> By: ActivityOwner http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-2300 ActivityOwner Tue, 27 Mar 2007 21:31:35 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-2300 Ideally the employee is using ResultsManager, but you can get buy if they just use MindManager and format their projects, etc. with icons/markup that RM recognizes. You can also just use the approach locally as a framework to track commitments and enumerate projects in your group, but that is less effective than a shared system. Ideally the employee is using ResultsManager, but you can get buy if they just use MindManager and format their projects, etc. with icons/markup that RM recognizes.

You can also just use the approach locally as a framework to track commitments and enumerate projects in your group, but that is less effective than a shared system.

]]> By: Dale http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-2298 Dale Tue, 27 Mar 2007 19:56:11 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-2298 So, my employee needs to be an RM user as well right? Dale So, my employee needs to be an RM user as well right?

Dale

]]> By: ActivityOwner http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-2048 ActivityOwner Wed, 21 Mar 2007 11:53:37 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-2048 Note that the GyroQ script for generating the dashboards had a small typo for the last week or so, so if you gave it a try and it didn't work, have another go at it. Note that the GyroQ script for generating the dashboards had a small typo for the last week or so, so if you gave it a try and it didn't work, have another go at it.

]]> By: ActivityOwner http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-1967 ActivityOwner Tue, 20 Mar 2007 00:49:46 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-1967 Hi Dale -- That's a good question. What I mean is that if you set the ownership of a project in RM as "Dale, your-employee", the projects will show up in on your project list, but if the project is separate from your project map and doesn't have your name in the ownership, it will only show up on his or her dashboard. This dashboard gets around this by configuring itself as a hybrid of your two dashboards. The Project-List branch filters using the NAMEHERE name instead of %me%, so it give you the employee's project list. After using the approach described above for awhile, I found it was a pain to keep customized dashboards for each direct report up to date with my latest improvements to template, so I switched to generating it with GyroQ. See: http://www.activityowner.com/2006/11/25/1-on-1-meeting-dashboard-from-gyroq/ The GyroQ approach enables you to quickly generate dashboards for several direct reports, for you and your boss, as well as for other manager/employee pairs and avoid search/replace hassles. The overall template has improved quite a bit based on experience with it. This is probably my favorite and most used custom dashboard. Hi Dale — That's a good question. What I mean is that if you set the ownership of a project in RM as "Dale, your-employee", the projects will show up in on your project list, but if the project is separate from your project map and doesn't have your name in the ownership, it will only show up on his or her dashboard.

This dashboard gets around this by configuring itself as a hybrid of your two dashboards. The Project-List branch filters using the NAMEHERE name instead of %me%, so it give you the employee's project list.

After using the approach described above for awhile, I found it was a pain to keep customized dashboards for each direct report up to date with my latest improvements to template, so I switched to generating it with GyroQ. See:

http://www.activityowner.com/2006/11/25/1-on-1-meeting-dashboard-from-gyroq/

The GyroQ approach enables you to quickly generate dashboards for several direct reports, for you and your boss, as well as for other manager/employee pairs and avoid search/replace hassles.

The overall template has improved quite a bit based on experience with it. This is probably my favorite and most used custom dashboard.

]]> By: Dale http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-1966 Dale Tue, 20 Mar 2007 00:34:33 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-1966 From the description above: "For example, your direct reports are likely responsible for projects that haven't been explicitly delegated by you in ResultsManager" How do the those items which have not been explicitly delegated appear in the dashboard? I don't understand how projects which have not been delegated in ResultsManager will show up in the dashboard? From the description above:
"For example, your direct reports are likely responsible for projects that haven't been explicitly delegated by you in ResultsManager"

How do the those items which have not been explicitly delegated appear in the dashboard? I don't understand how projects which have not been delegated in ResultsManager will show up in the dashboard?

]]> By: ActivityOwner http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-147 ActivityOwner Mon, 27 Nov 2006 11:43:04 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-147 To delegate a task to John, but also talk about it with Fred, I think you want to (and need to) break it up into separate tasks for each step. For example, that would allow you to mark complete "talk to Fred about X" even if John hasn't completed X. To delegate a task to John, but also talk about it with Fred, I think you want to (and need to) break it up into separate tasks for each step. For example, that would allow you to mark complete "talk to Fred about X" even if John hasn't completed X.

]]> By: Helen http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-144 Helen Sun, 26 Nov 2006 20:37:30 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-144 Yes, I want to delegate the task to John, but also talk about it with Fred Yes, I want to delegate the task to John, but also talk about it with Fred

]]> By: ActivityOwner http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-46 ActivityOwner Fri, 13 Oct 2006 21:46:46 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-46 From a ResultsManager point of view (John, @Fred) is an action item for John to contact Fred. It should show up in your daily action relationship central as a "waiting for" from John. There is no action for you to do to show up in your activities. Is that what you are trying to capture? From a ResultsManager point of view (John, @Fred) is an action item for John to contact Fred. It should show up in your daily action relationship central as a "waiting for" from John. There is no action for you to do to show up in your activities. Is that what you are trying to capture?

]]> By: Helen http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-45 Helen Fri, 13 Oct 2006 17:10:40 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-45 This is great. I have made some changes because I don't have the formal delegation via maps that you obviously have, but it has prompted me to look more carefully at delegation and partners. One small point, if I want to delegate and contact a partner about the same task (using e.g. John;@Fred ), the tasks appear appear as appropriate in your dashboard, but don't appear as contacts on the daily Actions. Not critical unless it means I've done something wrong. (PS I'm the same Helen who originally contacted you on this - now using home email address) This is great. I have made some changes because I don't have the formal delegation via maps that you obviously have, but it has prompted me to look more carefully at delegation and partners. One small point, if I want to delegate and contact a partner about the same task (using e.g. John;@Fred ), the tasks appear appear as appropriate in your dashboard, but don't appear as contacts on the daily Actions. Not critical unless it means I've done something wrong.

(PS I'm the same Helen who originally contacted you on this – now using home email address)

]]> By: Trevor http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-39 Trevor Mon, 09 Oct 2006 17:25:33 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-39 Ah if I were so lucky that my work had adopted both MindManager and ResultsManager. People still look at me strangely sometimes when I show them a mindmap (though others really like it) Thanks, I'll use this to keep track of my meetings with my boss and my boss's boss. Ah if I were so lucky that my work had adopted both MindManager and ResultsManager. People still look at me strangely sometimes when I show them a mindmap (though others really like it)

Thanks, I'll use this to keep track of my meetings with my boss and my boss's boss.

]]> By: ActivityOwner http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-38 ActivityOwner Mon, 09 Oct 2006 16:48:31 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-38 Yes --just replace the string %me% in the template with your manager's name and replace NAMEHERE with your name as the direct report. You could leave the template on a server in that form for either of you to generate a dashboard from, or for automatic regeneration by a server using GyrAactivator. . Yes –just replace the string %me% in the template with your manager's name and replace NAMEHERE with your name as the direct report. You could leave the template on a server in that form for either of you to generate a dashboard from, or for automatic regeneration by a server using GyrAactivator.

.

]]> By: Trevor http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/comment-page-1/#comment-37 Trevor Mon, 09 Oct 2006 16:04:49 +0000 http://www.activityowner.com/2006/10/08/so-how-are-things-going-setting-the-agenda-for-an-effective-1-on-1-meeting/#comment-37 Do you think this would work in 1 on 1 meetings with our managers? I.e. can this dashboard still be effective if the directionality of the relationship is reversed? Do you think this would work in 1 on 1 meetings with our managers? I.e. can this dashboard still be effective if the directionality of the relationship is reversed?

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